Licenses & Insurance
By organising your own fundraising event in aid of Air Ambulance NI, you are responsible for taking adequate steps to make sure that the event poses no risk to others.
You should check that buildings and equipment you hire are covered (insurance is often included in the fee) and you may need to consider arranging Public Liability cover for some events. This will protect you against claims made by third parties for injury or property damage as a result of negligence. For private events this may not be necessary. Please seek advice if you are unsure.
We also suggest that you check if any special licences are required. If your event involves the sale of alcohol and/or live or recorded music, dancing, showing of a film or performance of a play, an indoor sporting event (including boxing), or any entertainment of a similar nature, you may need a licence. Speak with your local authority, the PSNI and other relevant parties as necessary.
Health & Safety and Risk Assessments
Follow the professional advice of equipment manufacturers and staff supervising any facilities. Events need to be adequately risk-assessed to find, reduce and control the risk to all those taking part and members of the public who may be attending.
Air Ambulance NI cannot accept liability for any loss, damage or injury suffered by yourself or anyone else as a result of taking part in a fundraising event organised in aid of Air Ambulance NI.
Some useful information on organising your own event can be found here.
Collections
If you are planning on collecting money in a public space, you’ll need to complete and submit ‘Form 24’ to the PSNI at least 6 weeks prior to your collection date.
Public collections take place in a public space. Public collections are governed by strict legal requirements and must be licensed by the local authority/ PSNI. Before you approach your local authority for a license, please contact us.
Some popular premises for public collections, such as supermarkets, train stations, etc., may require you to arrange Public Liability Insurance. It’s worth checking beforehand.
Private collections
Private collections take place on private premises and do not need the permission of the local authority. If you’re organising a private collection, you only need the permission of the owner of the premises
Food Hygiene
You need to take care when handling food and work to basic rules for safe preparation, storage, display and cooking. There’s more information available from the Food Standards Agency.
This is vitally important. Please take great care when handling food and work to basic rules for safe preparation, storage, display and cooking.
Data Protection
Make sure any electronic or paper record you keep about people involved in a fundraising event is compliant with current data protection regulations and law.
As a rule of thumb, don’t keep information about people any longer than you have to, and don’t share information or data about someone without their permission. More information can be found at the Information Commissioner’s Office.
